A portal for boards can be a powerful tool to streamline meetings, decrease the administrative burden and boost communication. But it’s essential to select the appropriate software for your company. Many board portals are incredibly designed and have features that your nonprofit doesn’t need. You can easily waste money on tools that aren’t useful to your board.
This checklist can be used to assess possible board portal providers. The following questions will help you determine the most important and relevant aspects that will affect your final choice of vendor.
Choosing Leading Board Portals
First, look for a website with an intuitive interface that is easy to understand and use. Then, think about the way that the support team of the company performs. The way they respond to your request for assistance in creating a new portal or solving an issue could make a huge difference in the level of satisfaction you have with the product.
Find out what security measures a vendor may choosing leading board portals have in place to protect data. Some portals offer two-factor authentication and secure data encryption. They also conduct penetration tests on their software by third parties. Some portals house their servers in secured data centres and conduct regular security audits. You should also find out if they’re prepared to handle a disaster scenario.
Also, inquire with a potential provider about their plans to enhance the functionality of their board portal in the future. Do they offer an outline of features for the future? Do they warn clients about any updates coming that could impact their experience?